How is overtime calculated on this timesheet?

Hours up to the weekly threshold you set (commonly 40) are paid at the standard rate. Any hours above that threshold are treated as overtime and paid at the overtime multiplier, typically 1.5×. The tool splits total hours into standard and overtime and prices each separately.

Can I track multiple projects in one week?

Yes. Each row is a project or task with its own code, description, and daily hours. The timesheet totals each row so you can see how the week split across clients or tasks, and it totals each day so daily limits are visible too.

What is the week-ending date for?

Timesheets are usually identified by the date the week ends, most often a Sunday or Friday. Recording the week-ending date makes each submission unique and lets payroll or a client match it to the correct pay period without ambiguity.

Does it handle decimal hours like 7.5?

Yes. Enter hours as decimals — 7.5 means seven and a half hours. The tool sums decimals accurately and multiplies by the rate, so part-hours are billed correctly rather than rounded away.

Is this suitable for contractor invoicing?

It produces the hours-and-rate breakdown a contractor attaches to an invoice. The billable total tells you the line amount to bill. For a full invoice with VAT and parties, pair it with an invoice builder, but the timesheet is the underlying evidence of hours worked.

What is the Timesheet Builder?

Build a weekly timesheet with project code, task description, daily hours across seven days, total hours, overtime above a threshold, hourly rate, and total billable amount. Exports a clean, printable timesheet. It runs free in your browser on Gera Tools, with nothing uploaded.

Timesheet Builder — Gera Tools

Name: Timesheet Builder
Creator: Gera Tools
License: https://creativecommons.org/licenses/by/4.0/

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A clean record of hours worked, billed correctly

A timesheet is the evidence behind every hourly payment — it shows what was worked, on which project, on which day, and what it adds up to. A vague “about 40 hours” invites disputes; a per-day, per-task breakdown does not. This builder produces a weekly timesheet that totals hours by row and by day, splits standard from overtime hours against a threshold you choose, and prices the week at your hourly rate.

How it works

Hours are entered per task across the seven days of the week. The tool sums them, then applies an overtime split:

Row hours    = Mon + Tue + Wed + Thu + Fri + Sat + Sun
Total hours  = Σ row hours

Standard hrs = min(Total hours, threshold)
Overtime hrs = max(0, Total hours − threshold)

Pay = standard hrs × rate
    + overtime hrs × rate × overtime multiplier

The threshold (often 40 hours) and the overtime multiplier (often 1.5×) are both configurable, so the timesheet matches your contract or local labour rules. Each day is also totalled across all tasks, so you can spot a day that ran long. The output is a printable text timesheet ready to submit to a client or payroll.

Worked example

For example, a contractor working three projects in one week enters:

Project	Mon	Tue	Wed	Thu	Fri	Sat	Total
API redesign	6	7	8	0	6	0	27
Documentation	2	0	0	8	2	0	12
Bug fixes	0	0	0	0	0	5	5
Total	8	7	8	8	8	5	44

With a rate of £50/hour, a 40-hour threshold, and a 1.5× overtime multiplier:

Standard pay: 40 × £50 = £2,000
Overtime pay: 4 × £50 × 1.5 = £300
Total billable: £2,300

The Saturday hours push the week into overtime, which is captured correctly without manual calculation.

What contractors and agencies need to know

Decimal hours are essential. Enter 7.5 rather than “7h30” — fractions are billed correctly and sum accurately. “7 hours 30 minutes” is easy to misread; 7.5 is not.

The week-ending date prevents disputes. Each weekly submission should carry a unique date — typically the Friday or Sunday that closes the week — so payroll can match it to the correct pay period without ambiguity. Missing or inconsistent week-end dates are the most common reason timesheets get bounced back.

Project codes matter for clients. A client with five cost centres needs to know which one your time hit. Even a short code like PRJ-412 makes reconciliation fast. Without it, approval stalls while someone emails you for clarification.

Overtime rules vary by jurisdiction. UK workers under the Working Time Regulations have different rules than US workers under FLSA. This tool lets you set your own threshold and multiplier, so it adapts to any contract or local law — it does not assume a specific jurisdiction’s defaults.

Pairing this with an invoice

This timesheet produces the hours-and-rate breakdown; pair it with a separate invoice builder to add VAT, payment terms, and your company details. The timesheet is the evidence; the invoice is the demand for payment. Attaching a clear timesheet to an invoice reduces the chance of it being queried and speeds up payment cycles.