A meeting agenda builder that turns a list of topics into a fully timed agenda: every item gets an owner, a duration and an automatically calculated start and end time, and the whole thing exports to a clean PDF or Markdown in one click. It is for anyone who runs recurring stand-ups, project syncs, board meetings, client calls or workshops and wants the meeting to start on time, stay on time and finish on time.
How it works
You begin with the meeting header — title, date, start time, location or video link, the chair, and a one-line objective that tells everyone why the meeting exists. Then you add agenda items. Each item has a topic, an owner, a type (discuss, decide, inform or a break) and a length in minutes.
As you edit, the builder stacks the items in order on top of your start time. Item one starts at the meeting start; item two starts when item one ends, and so on. That means every row shows its own clock window — for example 09:05 to 09:15 — and the summary panel shows the total length and the exact finish time. Reorder items with the up and down controls and the schedule re-flows instantly.
Two features make the planning genuinely useful rather than just a pretty form. The Fit-to buttons take whatever durations you have entered and scale them all proportionally so the agenda lands inside a 15, 30, 45, 60 or 90 minute slot — perfect when a 50-minute draft has to fit a 30-minute booking. And the time-per-owner breakdown adds up each person’s allocated minutes so you can see at a glance whether the load is balanced before you hit send.
When you are happy, export. The PDF is a print-ready timed table with the objective, owners and type markers. The Markdown export drops straight into email, Notion, Confluence or a wiki. Your draft is auto-saved in your browser, so you can come back and reuse the same structure next week.
Example
You are booked for a 30-minute weekly sync starting at 09:00. You sketch five items: a 5-minute welcome, a 10-minute review of last week’s actions, a 20-minute status round-table, a 15-minute decision on next sprint scope, and a 5-minute wrap-up — 55 minutes in total, which overruns badly.
You press Fit to 30m. The builder scales every item down proportionally: welcome becomes 3 minutes, the review 5, the round-table 11, the decision 8, and the wrap-up 3 — a 30-minute agenda that ends at 09:30. The time-per-owner panel shows the chair holds 6 minutes and the rest is shared across the team. You tweak the round-table up by a minute, export the PDF, and paste the Markdown into the calendar invite. Every figure is calculated in your browser and nothing is uploaded.